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Also don’t forget to subscribe! or be a fan on facebookThis article will help you find the right tools to get exactly the presentation you want. We'll look at three components of creating effective presentations, and provide time-saving tips to help send your presentation off in style:
- Grab the viewer's attention
- Clearly communicate your information
- Stay in control of your presentations
Grab the viewer's attention
Creating slides that get the viewer's attention is not about how much you can fit on the screen. It's about using the space on your slides effectively. Don't crowd your slides, and only include elements that contribute to the points you want to make. When you use graphics on a slide, choose images that serve a purpose (such as a chart or diagram that displays a direct benefit of your idea). Compare the two slides below, for example.
Two versions of the same content: The slide on the right uses a simple graphic to replace some of the slide text and makes a much stronger point.
Check out these four ways to help grab and keep your viewer's attention.
1. Select or create your own theme.
Themes are the evolution of design templates in PowerPoint, but they're also much more than that. The themes features was introduced in Microsoft Office 2007 to help you easily create the right look for your presentations and to coordinate all of your Microsoft Office documents almost instantly.A theme is a coordinated set of fonts, colors, and graphic effects that you can apply to your entire document with just a click. The same themes are available for your Microsoft PowerPoint presentations, Microsoft Word documents, Microsoft Excel workbooks, and even your Microsoft Outlook email messages (and in Office 2010, your Microsoft Access database forms and reports), so it's easy to create your own personal or business branding throughout all of your documents.
In PowerPoint, the theme also includes the slide master and slide layouts, which you will learn more about later in this article, and slide background options.
Five versions of the same slide: It took just one click to apply a theme that changed the fonts, colors, graphic effects, and slide design for each option shown here. Shown clockwise from top are the Office (default), Adjacency, Couture, Newsprint, and Slipstream themes.
When you apply a theme in your presentation, you automatically get slide layouts, color, fonts, and graphic effects that go together, and you can format content with just a few clicks, as you'll see later in this article.
- Find many built-in themes in the Themes gallery on the Design tab, in theThemes group. Just point to options to preview that theme in your documents. In Office 2010, you also see a selection of themes in this gallery that are automatically updated periodically from Office.com.
- You can also mix and match a slide design with different theme colors, fonts, and effects to quickly create your own look. Select separate theme color, theme font, and theme effect sets from their respective galleries on the Design tab:
You can even easily create a completely custom theme with your own colors, fonts and slide designs.
Learn how to customize and save a theme. Note that the link provided is for Office 2010 but also applies to Office 2007.
2. Use video and audio to convey your message more effectively.
Dynamic content, such as a brief video that illustrates an important point, is a great way to engage your audience. Using audio that helps convey your message can also help you keep your slides clean and approachable, such as by adding recorded narration to slides when sending your presentation to others to view on their own.In PowerPoint 2010, video you insert from your files is now embedded by default, so you don't have to include multiple files when sharing your presentation electronically. You can also customize your embedded videos with easy-to-use tools such as video trim, fades, and effects. And with PowerPoint 2010, you can insert a video that you've uploaded to a website to play directly in your presentation.
- Learn about working with video:
In PowerPoint 2010
In PowerPoint 2007 - Learn about recording narrations and slide timings:
In PowerPoint 2010
In PowerPoint 2007 - Learn more about working with audio:
In PowerPoint 2010
In PowerPoint 2007
3. Use graphics to emphasize key points
A well-chosen chart or diagram can often convey much more to your audience than boring bulleted text. Fortunately, creating charts and graphics has never been easier. In Office 2010 and Office 2007, Office graphics coordinate automatically with the active theme in your presentation.- If Excel is installed on your computer, you automatically get the power of Excel charts when you create a chart in PowerPoint. Just click the chart icon on any content placeholder in the PowerPoint presentation to create a chart.
When your chart is created, an Excel worksheet opens where you can add and edit your data. And when you select the chart in your document, you see the Chart Tools Design, Layout, and Format tabs that make it easy to format and edit your chart. Find chart styles on the Design tab that automatically coordinate with your active document theme. Learn more about working with charts:
In PowerPoint 2010
In PowerPoint 2007
SmartArt graphics, introduced in Office 2007, enable you to create a professional-quality diagram literally as easily as typing a bulleted list. You just type in the SmartArt text pane and the diagram is automatically built for you. SmartArt layouts are available for many types of diagrams, ranging from simple lists to process diagrams, organization charts, timelines, and much more.
Click the SmartArt icon on any content placeholder to add a SmartArt graphic.
When you type in the text pane, SmartArt adds your text to the graphic. Press enter to add a new shape or content at the same level, and then press Tab to create a sub-shape or sub-content, such as shown here.
When you select a SmartArt diagram, the SmartArt tools tabs become available on the Ribbon. On the SmartArt Tools Design tab, you can use galleries to select a SmartArt style that coordinates with the effects of your theme and choose from several color options that also coordinate with your theme. You can even select a different SmartArt layout to apply to your active diagram. The layout is updated, but your content and formatting remain. And you can just point to options in any of those galleries to see a preview of your selection on your active graphic before you apply it.
Tips:
- Convert a bulleted list to a SmartArt graphic with just a few clicks. To do this, right-click in the list, point to Convert to SmartArt, and then point to a layout to see a preview of the diagram on your active slide, or click to apply the layout of your choice.
- In Office 2010, dozens of additional SmartArt graphics are available, including more organization chart and picture layouts, as well as improved tools for working with picture diagrams.
4. Use animations and transitions wisely.
Having text and graphics appear on-screen just when you need them can be a nice touch. However, using too much animation can distract from your presentation's content.- For effects that emphasize your points without overwhelming your audience, limit animation to key points, and use consistent animation choices throughout the presentation.
Customize, preview, and apply animations directly from the Animations tab in PowerPoint 2010. In PowerPoint 2007, find the Custom Animation pane on theAnimations tab.
Tip: Animation effects in PowerPoint 2010 are improved to provide more realistic movement. You can also trigger the animation of an object to begin when you reach a specific point in the playback of audio or video content on your slide. - Consistent or complementary choices in slide transitions can also provide a professional touch without being distracting.
Customize, preview, and apply transitions from the Transitions tab in PowerPoint 2010 or the Animations tab in PowerPoint 2007.
PowerPoint 2010 adds several new 3-D slide transitions with stunning visual effects, such as the gallery transition shown here.
Learn about working with animations and transitions:
In PowerPoint 2010
In PowerPoint 2007
Clearly communicate your information
Want slides that clearly communicate your most important points? You might be surprised at how little work it takes to go from basic to brilliant. PowerPoint provides a host of tools for keeping your slides consistent, precise, and professional.Take a look at two versions of a basic bulleted text slide below. The text in both slides is identical. Which would you prefer to present?
Two versions of the same content: The version on the right uses the slide master and layout formatting in the presentation theme for a more organized, readable slide.
5. Start by outlining your presentation.
Take time to outline your presentation before you begin to create your slides. Doing so can save time and help you give a more clear and effective presentation.You can create your outline by typing a slide title and bullets points for your main topics on each slide. But you can also use the Outline pane to type your entire presentation outline in one window and add slides to your presentation as you go. To do this:
- In the Slides pane that appears on the left of your PowerPoint screen in Normal view, click the Outline tab. (If you don't see the Slides pane, on the View tab, click Normal.)
- Notice that a slide number and icon appears for your first slide. Type a title for the slide and then press ENTER to create your next slide.
- Press TAB to demote the text level and add points to the current slide in your outline. Or press SHIFT+TAB to promote the text level and add an additional slide.
The Outline pane is available in both PowerPoint 2010 (shown here) and PowerPoint 2007.
Tip: PowerPoint 2010 adds a new feature called slide sections that enables you to divide your presentations into logical sections for easier organization, such as to assign a set of slides to one author or to easily print just one section of slides. Learn about working with slide sections.
6. Use masters and layouts to save time and get better results.
The slide master is one of the most important tools in PowerPoint for creating easy-to-use, great-looking presentations. The master gives you a central place to add content and formatting that you want to appear on all (or most) of your slides. Formatting and layout that you do on the slide master automatically updates throughout the slide layouts in your presentation, saving you a tremendous amount of time and effort, and helping to keep your slides consistent. For example, place your logo on the slide master, and it will appear on all slides in the presentation.- A slide master includes a set of slide layouts for different types of content. Nine slide layouts are available by default in the Layout gallery on the Home tab, and they are formatted based on the slide master. You can customize any of these layouts individually and create your own custom slide layouts as well.
The Layout gallery displays the name of the active theme at the top and provides thumbnails of each available slide layout. When you add custom layouts to your presentation, those appear in this gallery as well. - If you just need a single slide that doesn't fit an existing slide layout and won't need to be reused, you can use the Title Only or Blank slide layout and do your own thing right on the slide. But if you will reuse a layout for multiple slides in the same (or another) presentation, create or customize a slide layout to avoid doing the same work multiple times and to keep your slides looking professional and consistent.
Learn to create or customize the slide master:
In PowerPoint 2010
In PowerPoint 2007
Tips:
- To hide graphics that you place on the master for just one slide, on the Designtab, in the Background group, click Hide Background Graphics.
- Masters are also available for formatting notes pages and handouts. Find these options on the View tab.
7. Consider differences between print and on-screen presentations.
Presentations designed to be viewed on screen don't always work well when you print them. Dark backgrounds that look good on slides, for example, rarely print well. Similarly, footer content that you need in print is likely to be distracting on-screen. Fortunately, PowerPoint makes it easy to switch between print and screen presentation options. Here are two features that can help:- When you format your presentation using a theme, slide master, and layouts, as described earlier in this article, you can change from a light background to a dark background in just a click, and text on your slides automatically changes color to be visible on the new background. Find the slide background gallery on theDesign tab, in the Background group.
- To quickly show or hide footer, page number, and date content on all slides at once, on the Insert tab, click Header & Footer. In the Header and Footer dialog box, you can select the options to display them on screen or clear selections to hide content, and then click Apply to All. (Note that if you remove the footer, page number, or date placeholder on any slide, the slide will not display this content even if you turn it on in this dialog box.)
8. Use notes pages and handouts to help deliver the story.
Use the Notes pane that appears below the slide in Normal view to write notes to yourself for your presentation or to create notes that you can print for your viewers instead of crowding your slides with too much text. You can also format and print handouts that contain up to nine slides per page.Create and print notes pages:
In PowerPoint 2010
In PowerPoint 2007
Create and print handouts:
In PowerPoint 2010
In PowerPoint 2007
Stay in control of your presentations
Custom colors, layouts, and graphics can do a lot for your presentation. But a misaligned flowchart, or a presentation that crashes on your client's computer, isn't likely to make the impression you want. For example, take a look at the two timeline graphic images below.
Two versions of the same content: Nudging and fussing to create the graphic on the left took about an hour, and it's far from perfect. Using available PowerPoint tools, it took just a few minutes to create the flawless diagram on the right.
9. Keep file size manageable.
A common cause of stress when you work in PowerPoint is that the file becomes too large to edit or for the presentation to run smoothly. Fortunately, this problem is easy to avoid by compressing the media in your files and using native PowerPoint features whenever possible (such as tables, charts, SmartArt graphics, and shapes) instead of importing and embedding objects from other programs.Learn about compressing pictures in your presentations:
In PowerPoint 2010
In PowerPoint 2007
Tip: PowerPoint 2010 gives you the ability to compress the embedded video and audio files in your presentation as well. Learn about compressing media.
10. Use the tools available to get it right the first time.
You've already seen in this article that you can use features like slide layouts to quickly create consistent slides. Or use tools such as SmartArt graphics to create a professional-quality graphic in no-time. But when you need to do your own thing—and that thing doesn't belong on a slide layout or fit an available graphic style—PowerPoint still provides tools to save you time and improve your results.- Learn about working with alignment tools in PowerPoint 2007.
- PowerPoint 2010 makes layout and alignment even easier with new Smart Guides.Learn about alignment tools in PowerPoint 2010, directly from the PowerPoint team.
11. Turn off (or manage) AutoCorrect layout options.
PowerPoint provides several automatic formatting options to help your slides conform to the provided layouts. They can be big time-savers, but they can also be frustrating if you're not using them intentionally and they cause formatting (such as the font size in slide titles) to become inconsistent from one slide to the next. If you don't want your text to shrink automatically to fit content, you can easily disable those features in the AutoCorrect Options dialog box.- In PowerPoint 2010, click the File tab to open Backstage view, and then clickOptions. In PowerPoint 2007, click the Microsoft Office button and then clickPowerPoint Options.
- On the Proofing tab, click AutoCorrect Options.
- On the AutoFormat As You Type tab, clear the AutoFit title text to placeholders and AutoFit body text to placeholders check boxes.
12. Know exactly what your viewers will see.
When you want to be sure that what you send is what viewers see, you can save the presentation in the PowerPoint slide show format, so that the show starts for the recipients as soon as they open the file. But, some variables, such as whether media will play correctly on the recipient's computer, may still affect what viewers see.PowerPoint 2010 introduces a new feature that makes it easy to share your presentation perfectly with almost anyone, anywhere. You can now create a high-quality video of your presentation, complete with your saved narration and timings, in just a few clicks. PowerPoint creates the video in the background while you keep working. Learn how to create a video of your presentation.
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Presentation Helper offer 287 Free PowerPoint templates, themes and backgrounds for PowerPoint and cover a wide range of these designs. Articles on presentation in this site are worth reading.
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PresentationPoint offer high-quality and professional PowerPoint templates in agency quality, free for downloading. You can use the templates, which were put together in agency quality with slide masters, numerous sample layouts and optimized color pallets.
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These large collection of free PowerPoint templates on Indezine created in many colors and categories to help you choose the one that fits your design requirements. Download free PowerPoint templates for holidays, medical PowerPoint templates, Christmas PowerPoint templates, educational PowerPoint templates, business PowerPoint templates and other templates with all the popular themes for your PowerPoint PPT’s.
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7. Presenters’ Resource
Free PowerPoint templates and information to help you make better presentations. Download free PowerPoint templates, get ideas for better communication and more. Find links to online reference and research tools. If you’re a traveling presenter or an educator, there are additional sections just for you.
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MasterTemplates provides professionally designed website layouts for free. Also our website includes a section of free PowerPoint templates. Each PowerPoint template includes a title master page, a slide master page and 3 image backgrounds. All web design templates are free, ready-to-use and can be downloaded instantly. Make sure to visit us frequently, as we often add new designs.
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There are professional BIBLE templates given for FREE to professional designers who want to show off their material. Some of these background templates are animated! They come with preset font style and color schemes.
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If you’re looking for free PowerPoint templates, you came to the right place. We have a great collection of backgrounds, templates, and more inspirational free stuff to build stunning presentations. All themes design are free to download and includes 2 or more slides ready-to-use. Download, unzip and take full control over your PowerPoint presentations.
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Thousands of hours wasted during my life from boring power points filled with bullets. Every single day I have to listen and watch those ones who believe that the client or the audience can't live without his slides. Its getting worse as the years go by. I can't believe those one who still thinking that power points presentations with the same format are effective and are the best method for selling their idea.
Really Bad Powerpoint
Yes, you could send a memo, but no one reads anymore. As our companies are getting faster and faster, we need a way to communicate ideas from one group to another. It doesn’t matter whether you’re trying to champion at a school, NGO (Non government organization) or a Fortune 100 company, you’re probably going to use PowerPoint.Powerpoint was developed by engineers as a tool to help them communicate with the marketing department—and vice versa. It’s a remarkable tool because it allows very dense verbal communication. Powerpoint could be the most powerful tool on your computer. But it’s not. Countless innovations fail because their champions use PowerPoint the way Microsoft wants them to, instead of the right way.
Communication is the transfer of emotion
Communication is about getting others to adopt your point of view, to help them understand why you’re excited (or sad, or optimistic or whatever else you are.)If all you want to do is create a file of facts and figures, then cancel the meeting and send in a report. Our brains have two sides. The right side is emotional, musical and moody. The left side is focused on dexterity, facts and hard data. When you show up to give a presentation, people want to use both parts of their brain. So they use the right side to judge the way you talk, the way you dress and your body language. Often, people come to a conclusion about your presentation by the time you’re on the second slide. After that, it’s often too late for your bullet points to do you much good.You can wreck a communication process with lousy logic or unsupported facts, but you can’t complete it without emotion. Logic is not enough.Champions must sell—to internal audiences and to the outside world.If everyone in the room agreed with you, you wouldn’t need to do a presentation, would you? You could save a lot of time by printing out a one-page project report and delivering it to each person. No, the reason we do presentations is to make a point, to sell one or more ideas.If you believe in your idea, sell it. Make your point as hard as you can and get what you came for. Your audience will thank you for it, because deep down, we all want to be sold.
Four Components To A Great Presentation
First, make yourself cue cards. Don’t put them on the screen. Put them in your hand. Now, you can use the cue cards you made to make sure you’re saying what you came to say.Second, make slides that reinforce your words, not repeat them. Create slides that demonstrate, with emotional proof, that what you’re saying is true not just accurate.Talking about pollution? Instead of giving me four bullet points of EPA data, why not read me the stats but show me a photo of a bunch of dead birds, some smog and even a diseased lung? This is cheating! It’s unfair! It works.Third, create a written document. A leave-behind. Put in as many footnotes or details as you like. Then, when you start your presentation, tell the audience that you’re going to give them all the details of your presentation after it’s over, and they don’t have to write down everything you say. Remember, the presentation is to make an emotional sale. The document is the proof that helps the intellectuals in your audience accept the idea that you’ve sold them on emotionally.
IMPORTANT: Don’t hand out the written stuff at the beginning! If you do, people will read the memo while you’re talking and ignore you. Instead, your goal is to get them to sit back, trust you and take in the emotional and intellectual points of your presentation.Fourth, create a feedback cycle. If your presentation is for a project approval, hand people a project approval form and get them to approve it, so there’s no ambiguity at all about what you’ve all agreed to.The reason you give a presentation is to make a sale. So make it. Don’t leave without a “yes,” or at the very least, a commitment to a date or to future deliverables.Bullets Are For the NRA.
Here are the five rules you need to remember to create amazing Powerpoint presentations:
1. No more than ten words on a slide. There is no presentation so complex that this rule needs to be broken.
2. No cheesy images. Use professional stock photo images.
3. No dissolves, spins or other transitions.
4. Sound effects can be used a few times per presentation, but never use the sound effects that are built in to the program. Instead, rip sounds and music from CDs and leverage the effect this can have.
5. Don’t hand out print-outs of your slides. They don’t work without you there.
Sure, this is different from the way everyone else does it. But everyone else is busy defending the status quo (which is easy) and you’re busy championing brave new innovations, which is difficult.
Be very clear about how much time you have - and stick to that time in preparing your presentation. It's very difficult to 'cut' a PowerPoint presentation at the event itself, so it's a great mistake to run out of time. Most presenters prepare too much material; but nobody ever complains that a presentation was too short (it always allows more time for questions).
Do use PowerPoint if the facilities are available. Although some speakers seem to have taken an aversion to PowerPoint, it is so convenient and ensures that your presentation has a clear structure and something for your listeners to take away.
Be very clear about your key message - and ensure that everything in your presentation is both consistent with, and suppportive of, that key message. You should be able to articulate the message in a phrase or a sentence and indeed you might want to use that phrase or sentence in one of your first slides, or one of your last, or even both.
E-mail your presentation to the event organisers in advance. Ask them to load it onto a laptop, run it through, check that it looks fine, and confirm that with you. Then you don't have to worry about the technology when you arrive at the venue; you can concentrate on the delivery of your material. Also it enables the event's organisers to run off copies of your slides, so that they are available to them in good time.
The first slide should announce the title of your presentation, the event and date, and your name and position. This may seem terribly obvious, but many speakers miss off some of this basic information and then weeks later listeners (or their colleagues back at the organisation) are not clear who made the presentation or when. You should try to make the title catchy, so that you immediately have the interest of your audience. A challenging question works well - for instance, a presentation on the global economic crisis might ask: "Is this the end of capitalism as we've known it?" Or a play on words works too - for example, a presentation on next generation broadband could be titled "The Slow Arrival Of Fast Broadband".
The second slide should seize the attention of your audience for your presentation. It could be the central proposition of your presentation or a conventional wisdom that you wish to challenge or a relevant or witty quote from a leader in your field. If it is amusing or controversial or both, so much the better.
The third slide should set out the structure of your presentation. The default structure should consist of three themes that you intend to examine. For a very short presentation, there might only be time for two; if you want to look at more than five areas, write a book instead.
Each theme should be the subject of a small number of slides. Again, a good working assumption is that three slides for each theme is about right. Less than two and it isn't substantive enough to be a separate theme; more than five and it should probably be broken up into two themes.
Each slide should have clear heading. A question is often a good way of winning attention - but, in that case, make sure you answer the question in the body of the slide.
Each slide should normally contain around 25-35 words, unless it is a quote (when you might use more) or contains an illustration (when you will probably use less). Too many words and your audience will have trouble reading the material; too few words and you're likely to be flashing through the slides and spending too much time clicking the mouse.
Each bullet point should consist of an intelligible phrase, rather than merely a word or two that is meaningless on its own or conversely a complete sentence that is better delivered orally. So, for instance, do use "Focus on profitable and growing markets" rather than simply "Focus" or "Markets" or "It is necessary to focus on those markets which are profitable and growing rather than those which are loss-making and declining". Consider this test: your slides should make sense and be useful to someone who was not present at your presentation.
Make appropriate use of pictures. It's a good idea to break up text with illustrations and it is true that a picture is worth a thousand words.
The last slide should set out all appropriate contact details: certainly e-mail address and possibly snail mail address, the web site of your organisation, and any personal website or weblog if you have one.
Make copies of your slides available. It is a matter of preference whether you do this at the beginning of your presentation or at the end. If your listeners have copies at the beginning, they can take notes simply by annotating the slides, instead of having to note down all the information on the slides. On the other hand, you might feel that, if they can see in advance the slides you are going to use, you lose the element of control or surprise. It might depend on the content of the presentation: if you are going to show detailed tables or graphs with lots of figures, your audience will probably find it easier to have a copy on their lap. It might depend on the circumstances of the presentation: if there is a large auddience, people at the back may not be able to see the screen clearly and would really appreciate having copies of the slides.
quality of our designs and presentations speak for themselves, so we invite you to browse through our samples.
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